Guide to Obtaining an Electronic Signature in the Republic of Moldova

Last updated: May 16, 2025

Introduction

This guide provides instructions for obtaining a valid electronic signature (mobile or token-based) in the Republic of Moldova, useful for the 2025 university admission process. The information is based on official sources and is current as of May 16, 2025.

Types of Electronic Signatures

In the Republic of Moldova, there are three main types of qualified electronic signatures, all with the same legal validity:

1. Mobile Signature (Mobile eID): Uses a special SIM card issued by operators such as Orange Moldova and Moldcell.
2. USB Token: Issued by the Information Technology and Cyber Security Service (STISC) and mediated through various institutions.
3. Electronic Identity Card (eID): Issued by the Public Services Agency (ASP).

How to Obtain an Electronic Signature

1. MSign Service

• Description: Governmental platform managed by the e-Governance Agency, accessible at msign.gov.md.
• Usage: Allows signing and verifying PDF documents online.
• Steps:
  1. Go to msign.gov.md.
  2. Select the "Sign" option.
  3. Upload the PDF document.
  4. Enter the reason for signing (e.g., "approved").
  5. Enter the image and sign.
• Advantages: Remote access, guaranteed security, compliance with legislation.

2. MobiSign

• Description: Free mobile electronic signature service available through an application.
• Accessibility: For citizens of Moldova and the diaspora.
• Details: Additional information on the Government of the Republic of Moldova website.
• Advantages: No card reader required, easy to use on a phone.

3. Through STISC or Mobile Operators

• STISC: Contact the Information Technology and Cyber Security Service to obtain a USB token.
• Mobile Operators: Orange Moldova and Moldcell offer mobile signatures through special SIM cards.
• Intermediaries: Information Technology in Finance Centers (CTIF), Ministry of Foreign Affairs and European Integration (MAEIE), or the Chamber of Commerce and Industry (CCI).

4. Multifunctional Centers

• Locations: Bălți, Cahul, Soroca, Edineț, Ungheni, Orhei, Hâncești, Tighina, Găgăuzia.
• Description: Managed by CCI, these centers facilitate access to electronic signatures.
• Cost: 350 lei for a signature valid for 2 years.

Costs and Validity

Usage in the Admission Process

While electronic signatures are widely used for official documents, the available information does not explicitly confirm their necessity for university admission in 2025. Some universities, require scanned copies of documents sent via email without mentioning electronic signatures. However, given the digitization of administrative processes, an electronic signature may be required for document authentication or other official procedures.

Recommendations

• Check with the University: Contact the university's admissions department for specific requirements.
• Consult the Ministry of Education: For updated information on the admission process.
• Use Official Sources: Visit government websites to ensure you follow the correct procedures.

Conclusion

Obtaining an electronic signature in the Republic of Moldova is an accessible process, with options such as MSign, MobiSign, and multifunctional centers. While its utility for university admission is not universally confirmed, having an electronic signature can facilitate official interactions. For clarifications, consult the university or relevant authorities.